Warehouse Assistant – Issuance

Position:          Warehouse Assistant – Issuance
Reports to:     Regional warehouse issuance officer
Supervises:    None
Department: Logistics and Production
Duty Station: Duty Area

JobPurpose
The Warehouse Assistant – Issuance in the Logistics and Production Department is responsible for overseeing the issuance of goods from the warehouse to various departments or customers. This role ensures that all issued goods are accurate, timely, and comply with inventory records, thereby supporting the smooth operation of the company’s production and logistical needs.

Impact: This role contributes to efficient warehouse operations by ensuring that goods are properly issued, documentation is maintained, and inventory records are updated. It supports timely production activities and helps maintain accurate stock levels.

Key Result Areas

1. Issue goods from the warehouse based on approved requisitions or customer orders.
2. Ensure proper documentation of all issued goods, including updating inventory records and maintaining issuance logs.
3. Verify that all items issued match the order in terms of quantity, quality, and specifications.
4. Pack and prepare goods for distribution to various departments or external customers.
5. Coordinate with production and logistics teams to ensure the timely availability of materials.
6. Organize goods in the warehouse to ensure easy access and efficient retrieval when needed.
7. Monitor inventory levels and notify the Warehouse Supervisor of any discrepancies or shortages.
8. Assist with regular stocktaking and inventory audits to ensure accurate stock levels.
9. Ensure that all goods are stored and issued in compliance with warehouse safety standards.
10. Report any damages or discrepancies with goods to the Warehouse Supervisor.
11. Perform general warehouse maintenance tasks and ensure a safe and organized work environment.
12. Assist with other warehouse duties as assigned by the Warehouse Supervisor.

Expected Output

1. Accurate and timely issuance of goods to various departments or customers.
2. Up-to-date and accurate inventory records.
3. Proper documentation of all goods issued, including issuance logs and stock updates.
4. Efficient organization and maintenance of warehouse goods.
5. Adherence to warehouse safety protocols and proper handling of materials.
6. Smooth coordination with other departments, ensuring material availability for production.

Person Specifications

Academic Qualifications

• A diploma in logistics, supply chain management, or a related field is an added advantage.

Experience

• At least 1 years of experience in warehouse operations or logistics.

Competencies

• Strong organizational and time-management skills.
• Ability to accurately manage and issue materials while maintaining stock records.
• Basic knowledge of warehouse inventory systems and processes.
• Good communication and coordination skills with other departments.
• Ability to maintain a clean and organized warehouse environment.
• Attention to detail and accuracy in handling goods.
• Knowledge of warehouse safety standards and practices.
• Ability to work effectively both independently and as part of a team.

Working Environment
The role is primarily based in the warehouse, requiring physical tasks such as lifting and organizing materials. The role may involve extended working hours during peak periods to meet operational demands.