Facilities Maintenance Officer

Reports to : Senior HR Officer – Welfare & Change Management
Supervises : Security Officer
No of Supervisees: 1 staff
Department : Human Resources
Duty Station : Duty Area

Job Purpose

To ensure the proper maintenance, repair and efficient operation of all company facilities and equipment.
The role focuses on creating a safe, functional and well-maintained work environment directly contributing to employee productivity and organizational efficiency.

Impact: The Facilities Maintenance Officer ensures that all physical assets and facilities are in optimal condition. This enhances employee satisfaction, minimizes operational downtime and supports the
company’s commitment to health, safety and environmental standards.

Key Result Areas

1. Inspect, maintain, and repair company facilities, ensuring they meet operational standards
2. Develop and implement a preventive maintenance schedule for all facilities and equipment
3. Ensure facilities meet health, safety and environmental standards
4. Address safety hazards promptly and ensure facilities comply with regulatory requirements
5. Maintain an inventory of facility assets and equipment tracking usage and condition
6. Plan for the replacement or upgrade of aging facilities and equipment
7. Liaise with external contractors and vendors for specialized maintenance services
8. Oversee contractor work to ensure it aligns with company standards and contracts
9. Provide guidance, support, and oversight to the Assistant Facilities Maintenance Officer
10. Ensure tasks assigned to the assistant are completed effectively and efficiently
11. Assist in preparing the maintenance budget and monitor expenditures
12. Ensure efficient use of maintenance resources and materials
13. Respond promptly to facility emergencies such as breakdowns, leaks or power outages
14. Coordinate immediate repairs to prevent disruptions to operations.

Expected Output

1. Timely inspections, repairs, and upkeep of all facilities and equipment
2. Detailed schedules and logs of preventive maintenance activities
3. Documentation confirming facilities meet safety and regulatory standards
4. Accurate records of facility assets, their condition, and maintenance history
5. Verified completion of contracted work to the required standards
6. Performance assessments and development plans for the Assistant Facilities Maintenance Officer
7. Efficient budget utilization with minimal waste of resources.

Person Specifications
Academic Qualifications

1. Degree in Facilities Management, Building Maintenance, Engineering, or a related field
2. Certification in Occupational Safety and Health (OSHA) or Facility Maintenance is an advantage.

Experience

• A minimum of 4 years of experience in facilities maintenance or a similar role
• Demonstrated knowledge of maintenance operations, including electrical, plumbing and HVAC
  systems
• Experience supervising staff or contractors in a maintenance environment is preferred.

Competencies

• Proficiency in facility maintenance practices, tools, and equipment
• Knowledge of safety standards and regulations related to building maintenance
• Ability to diagnose and troubleshoot maintenance issues effectively
• Strong organizational and time-management skills
• Effective communication and interpersonal abilities
• Problem-solving skills with a proactive approach to challenges
• Attention to detail and commitment to quality maintenance services
• High level of accountability and reliability in managing company assets
• Ability to work independently and in a team-oriented environment.
  Working Environment